Your tenders already run on email and spreadsheets. Here's what changes.
Same packages, same bidders, same committee. What changes is where it happens: one record for every document, question, sealed bid, score and sign-off.
Bidders join free
Guided setup included
Past tenders migrated as a quoted service
Inbox, Tower B MEP works
FW: RE: Addendum 2, revised drawings
Consultant, sent to 5 of 6 bidders
Mon
RE: Is the chiller plant in scope?
Bidder 3, answered by phone
Tue
FTP link expired, please resend
Bidder 5
Wed
Bid_MEP_Bidder2_FINAL_v3.xlsx
Bidder 2, opened by 4 people
Thu
Comparison_master_v7.xlsx
You, re-keyed from 5 bids
Fri
One package, start to finish.
Eight moments in the life of a tender: how most teams run them today, and how they run on ProTenders.
| Stage | Email, Excel and FTP | ProTenders |
|---|---|---|
| Issuing documents and addenda | Documents go out as attachments or an FTP link. Each addendum is another email, and nobody is quite sure which bidder has the latest revision. | Documents, drawings and BoQ go out to every bidder at the same time. An addendum issues the new revision to all of them, and each bidder acknowledges it, so you know everyone is pricing the same documents. |
| Bidder questions | Questions arrive by email and phone. Answers go back one at a time, so some bidders price on a reply the others never saw. | Asked in the tender, answered once, shared with every bidder at the same time. |
| Receiving bids | Bids land in an inbox or a shared folder, each in its own format, some after the deadline. | Every bid is priced on your own BoQ. Bids close at the deadline you set. |
| Keeping prices sealed until opening | Anyone with access to the inbox can open a price. Keeping it sealed depends on people not looking. | Bid prices are encrypted with a key unique to each tender. No one on the tender, including your own team, can see a price before the opening you scheduled. |
| Comparing bids line by line | Someone re-keys each bid into a master spreadsheet, then checks the formulas and the gaps by eye. | Every bid side by side, down to the BoQ item. A line a bidder left unpriced shows up before you award, not after. Export to Excel when you need it. |
| Committee scoring | Score sheets go round by email and get merged by hand. Evaluators have often already seen the price. | Each evaluator scores their criteria on a weighted matrix, blind to price. |
| Approvals before award | Sign-off happens in an email thread, a meeting or a signature on paper. | Named approvers or groups, in order (Enterprise). The final approval performs the action, and every step is logged. |
| The record afterwards | Spread across inboxes, folders and versions of the spreadsheet. An audit question means searching all of them. | One record: every view, download, score and decision, time-stamped, with an evaluation pack for audit. |
DAMAC and ADCE made the move.
DAMAC Properties tendered by FTP, courier and paper before ProTenders.
90%
of the reprocessing of supplier information is now automated, across a supplier list of 2,000+ companies.
Read the DAMAC storyBefore
- FTP transfers
- Couriered documents
- Paper
- Supplier information re-keyed by hand
Now
Tailored to DAMAC's process without disrupting the team.
- Quicker decision-making
- Cost reductions
- Increased internal transparency
- Prices kept confidential across the supply chain
About
80%
paperless from issue to award at ADCE, with tenders out to market sooner and less reliance on internal IT.
See more customersSwitching is the part people worry about.
You don't start from a blank screen, and you don't do it alone. Guided setup is included on every plan.
- Your approved suppliers, templates and approval rules, brought in by our team.
- Your first package run together, with us beside your procurement team.
- Past tenders and evaluation templates can be migrated as a quoted service, so the history comes with you.
- Your bidders join free, so nobody drops out over a fee.
Setup, Waterfront District
Approved supplier list
Imported
Evaluation templates
Imported
Approval rules
Set up
Past tenders
Migrated
First package: Tower B, MEP works
Running together
Bring the next package you'd send by email.
Guided setup includes your first package, run together with your ProTenders team. Tendering from $650 a month, billed yearly, with unlimited users on every plan.