Follow one package from prequalification to award.

Suppliers apply once, on your own form.

Suppliers prequalify through your own form, not a fresh spreadsheet for every tender. This one starts from the Standard Vendor Questionnaire: six sections, 19 questions.

Grade them by trade.

Each application is graded for its trade on a weighted matrix. Here: Financial, Technical, Experience and Compliance, weighted equally. 80 and above is Tier 1, 65 Tier 2, 50 Tier 3, and below that Tier 4.

Invite from the approved list.

Approved suppliers go on your list for the trade, and renewal rounds keep it current. When Tower B's MEP package is ready, you pick the six bidders from that list.

One version of everything.

Documents, drawings and the BoQ go out together as one version, to the six bidders you picked. Bids come back in two envelopes: technical and commercial.

Enterprise

Your company's rules, already applied.

Rules your company sets once are enforced on every tender: envelopes, a minimum number of bidders, anonymous evaluation. Nobody has to remember them package by package.

Enterprise

Approved, then issued.

Issuing goes through named approvers in the order you set. The final approval issues the package, to all six bidders at once.

Answer once. Every bidder gets it.

Bidders ask in the tender, not by email or phone. You answer once, and all six get the same answer without seeing who asked.

An addendum is a new revision.

Addendum 2 issues Rev C to every bidder at the same time. Each one acknowledges it, so you know everyone is pricing the same documents.

The contractor prices your BoQ.

This is the bidder's side. The contractor prices your BoQ line by line, online, so every bid comes back in your structure. Bidding is always free.

Sealed when it's submitted.

They upload the technical documents and submit. The price is encrypted with a key unique to this tender. Bids close at the deadline you set, here Thu 8 Oct at 14:00.

Back on your side: 5 of 6 in.

You see who has submitted, and when. The prices stay sealed until the opening you scheduled.

Technical first, then locked.

Before any price is seen, the committee scores the technical envelopes. Their scores lock at 09:41. The commercial envelopes stay sealed until 10:00.

10:00:00. The envelopes open.

At the scheduled opening, the commercial envelopes decrypt one after another, and each one is stamped in the opening log. No one on the tender, including your own team, can see a price before the opening you scheduled.

The opening, on the record.

The record shows when bids closed, when the technical scores were locked, and when each envelope opened. When the board asks whether anyone saw prices early, this is the answer.

Every line, side by side.

All five bids sit on your own BoQ, so each line compares like for like. The best rate on each line shows green, the highest orange.

Spot what's missing or too low.

Bidder 3 left the ductwork unpriced. Bidder 5's controls price is less than half of anyone else's. Both show up before you award, not after.

Totals, then Excel.

Totals sit under the lines they come from. Export the whole comparison to Excel for anyone who wants it in their own spreadsheet.

Enterprise

The committee scores the technical envelope.

Each evaluator scores against weighted criteria agreed before bids arrived. With anonymous evaluation (Enterprise) on, they see Bid A to Bid E, never a company name.

One combined result.

Technical and commercial scores combine on the weights you set, here 60% technical and 40% commercial. Bidder 2 isn't the cheapest, and the result shows why it leads.

The pack for the board.

The evaluation pack puts the scores, the evaluators' comments and the comparison in one document, ready for the board.

Enterprise

The recommendation goes for approval.

The award recommendation goes to named approvers in the order you set. Open design-review issues pinned on the drawings can hold an award. Here there are none.

Enterprise

The final approval makes the award.

When the last approver approves, the award is made: there's no second step for someone to forget. The award letter goes to Bidder 2.

One package, one record.

From the approved list to the award letter, every view, download, score and decision is time-stamped on one record. Bring a package of your own and we'll walk it through ProTenders with you.